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International General MOU Process

  • Background

    A General MOU is a non-binding agreement that expresses an interest for U of T and partner institution(s) to cooperate via research and/or education partnerships. It is part of the University’s international partnership development toolkit to enable tangible outcomes in support of the research and education mission of the University.

  • Rationale for Signing a General MOU

    To encourage and support the development and strengthening of university-wide, faculty/division-wide and department/centre/institute–wide international partnerships. Such international partnerships are driven by faculty and faculty-administrators in concert with counterparts at one or more partner institutions overseas. These agreements are typically, but not always, signed at the exploratory stage of a relationship. U of T’s template for such agreements allows for the formalization of the partnership immediately. Eventually, we hope signing of such a general MOU will lead to the collaborative development of programs and projects that will be signed via separate program/project agreements.

    There are exceptions to when and why such general MOUs are signed. For example, there can be instances where a general university/faculty-wide agreement and a mobility agreement are signed concurrently to highlight the mutual desire to go beyond education cooperation. In cases where the partner is perceived to attach significance to such processes, the University may renew the agreement to demonstrate commitment to develop and or deepen the partnership.

  • Common Types of General MOUs Signed at U of T

    1. Faculty/Divisional: Faculty/divisional may be driven by the interests of one or more of the constituent departments.
    2. University-wide: An agreement is signed at the university-wide level because of the potential it presents to more than one faculty/division at the University.
  • Evaluation Criteria For MOUs

    • Do we wish to partner with this institution?
    • Is this a peer institution? (e.g. an institution might be a peer in a disciplinary area, for divisional cooperation)
    • Does it provide value to the University/Division’s academic/research mission?
    • What are the reputational risks?
    • Is there a general/divisional MOU already in place?
    • Is signing an MOU necessary to advance this relationship?
    • Is there a demonstrated history of activity and/or a wide range of activities with this partner?
  • Process for General Faculty/Divisional or University-wide MOU

    Below are the key steps to be observed by divisional administrators interested in facilitating the signing/renewing of a divisional/University-wide MOU.

    1. Flag/Check:
      • Please visit the U of T Global Website and check the International Portal (top right hand corner of the window) to see if there is an active general University/Divisional MOU. In each division, representatives responsible for facilitating divisional MOUs have been given access to the portal by OVPI.
        • It is recommended that each division have a designated contact for facilitating the MOU process – approval, drafting, reviewing, uploading to portal, liaising with OVPI etc. Typically, this designated representative can also be listed as the default U of T contact in the MOU. See attached for guidelines on how to upload to the portal.
        • If you are not able to access the portal, please contact international@utoronto.ca for assistance.
        • After checking the portal, if it is still deemed that an MOU might be necessary, please flag to OVPI the divisional interest to sign an MOU and approval from Dean/Principal to do so.
    2. Template:
      • After flagging this to OVPI and receiving feedback, please use the most recent MOU template provided by OVPI for the purpose of renewing/formalizing the partnership.
    3. Review:
      • The divisional designated representative will liaise with partners, OVPI and relevant divisional stakeholders (e.g. Dean/Principal, Vice-Deans/Principals, Divisional Legal Counsel etc.) to formalize the MOU. The review and approval process within the division needs to be aligned with the Provostially-approved divisional guideline on approval and signing authority for Contracts. Please flag any significant (e.g. changes to the IP clause, translation requirements etc.) content changes to the template to OVPI.
    4. Signing Authority on the Agreement:
      • The Dean/Principal of the faculty/division will sign all faculty/divisional agreements.
        • Other: On a case by case basis (with the approval of the Dean/Principal), the agreement can also be co-signed at U of T by the head of department/school/centre alongside the Dean/Principal.
      • University-wide MOUs will generally be signed by:
        • Associate Vice-President, International Partnerships or the Associate Vice-President and Vice-Provost, International Student Experience. The latter will sign MOUs that are particularly in support of student mobility agreements.
        • In the event where the most senior signing authority on the partner’s side is a Vice-Provost, Vice-Chancellor, Deput Vice-Chancellor, Rector, Vice-President, Provost, President or Chancellor, CEO etc. OVPI, in consultation with divisional partners (for divisional MOUs), may request the Vice-President-International/Provost/President to sign the university-wide MOU.
        • Note: General MOUs can be signed electronically i.e. a hard copy of the agreement is not required. If a signing ceremony is being planned, please ensure the signatory for the agreements is able to participate in the signing ceremony beforehand.
    5. Tracking and Renewal:
      • Faculties/divisions are responsible for the renewal of the faculty/divisional agreement.
  • University-Wide Contacts for International Agreements

    Purpose Contact
    General MOUs Mr. Skandha Sunderasen, Strategic Partnerships Officer, Office of the Vice-President, International

    Email: s.sunderasen@utoronto.ca

    Student Mobility Ms. Mahvish Wesley, Assistant Director, Global Initiatives, Centre for International Experience

    Email: mahvish.wesley@utotonto.ca

    International Dual Degree Programs Ms. Jennifer Francisco, Coordinator Academic Change, Office of the Vice-Provost, Academic Programs

    Email: j.francisco@utoronto.ca

    Industry Partnerships Mr. Colin Swift, Business Development Officer, Innovations & Partnerships Office (IPO)

    Email: colin.swift@utoronto.ca

    Cc: illan.kramer@utoronto.ca

    PhD Co-Supervision and International Visiting Graduate Students Ms. Hasmik Sargsyan, Manager, Recruitment and Admissions, School of Graduate Studies

    Email:  hasmik.sargsyan@utoronto.ca

    Cc: sgs.international@utoronto.ca

    Dual Degree Programs Ms. Daniella Mallinick, Director, Academic Programs, Planning & Quality Assurance, Office of the Vice-Provost Academic Programs

    Email: daniella.mallinick@utoronto.ca

    Cc: j.francisco@utoronto.ca

    Division of University Advancement Mr. Tad Brown, Counsel, Business Affairs and Advancement

    Email: tad.brown@utoronto.ca

    For international contracts & agreements outside the “normal course of business” (e.g. Faculty exchange, capacity development programs etc.)

    Ms. Andrea Russell, Director, Academic Affairs, Office of the Vice-President & Provost

    Email: Andrea.Russell@utoronto.ca

    Cc: s.sunderasen@utoronto.ca

  • Divisional Contacts for International Agreements

    Division Contact
    Faculty of Medicine Ms. Meera Rai, Senior Partnerships Advisor, Office of the Vice Dean, Partnerships

    Email: Meera.rai@utoronto.ca

    Faculty of Law Ms. Michelle Rosenstock, Executive Director, Office of the Dean

    Email: Michelle.Rosenstock@utoronto.ca

    Faculty of Engineering Ms. Emily Meyertholen, Director, Office of the Dean

    Email: director.fase@ecf.utoronto.ca

    Rotman School of Management Ms. Freeda Khan, Assistant Director, International Lead

    Email: Khan@rotman.utoronto.ca

    University of Toronto Missisauga Dale Mullings, Assistant Dean, Students & International Initiatives | Student Affairs & Services

    Email: dale.mullings@utoronto.ca

    University of Toronto Scarborough Ms. Maryam Ali, Manager, Office of the Vice-Principal Academic & Dean

    Email: ali@utsc.utoronto.ca

    Faculty of Dentistry Ms. Cathie Thompson, Executive Assistant to the Dean and Faculty Relations Coordinator

    Email: dean@dentistry.utoronto.ca

    Faculty of Pharmacy Mr. Marvin James, Director, Office of Experiential Education

    Email: marvin.james@utoronto.ca

    Faculty of Arts & Science Prof. Pamela Klassen, Vice-Dean, Undergraduate & International

    Email: fas.international@utoronto.ca

    Dalla Lana School of Public Health Prof. Erica Di Ruggiero, Director, Office of Global Public Health Education & Training

    Email: e.diruggiero@utoronto.ca

    Faculty of Social Work Ms. Eva Gladish, CAO

    Email:  eva.gladish@utoronto.ca

    Faculty of Education Prof. Michelle Peterson Badali, Professor and Associate Dean, Research, International & Innovation

    Email: oise.research@utoronto.ca

    Faculty of Architecture, Landscape & Design For student-facing international MOUs:

    Ms. Madison Peters, Assistant Registrar, International & Recruitment Email: madison.peters@daniels.utoronto.ca

    Alternate contact:

    Mr. Didier Pomerleaum, CAO

    Email: Didier.Pomerleau@daniels.utoronto.ca

    Faculty of Information Ms. Anna Pralat, Office Manager & Executive Assistant

    Email: anna.pralat@utoronto.ca

    Faculty of Nursing Mr. Nathan Doidge, CAO

    Email: nathan.doidge@utoronto.ca

    Faculty of Music To be added soon
    Faculty of Kinesiology and Physical Education Ms. Rosanne Lopers-Sweetman, CAO

    Email: r.lopers.sweetman@utoronto.ca

    Faculty of Forestry Ms. Laura Lapchinski, Executive Assistant to the Dean & Undergraduate Administrator

    Email: laura.lapchinski@utoronto.ca

    University of Toronto Libraries Prof. Julie Hannaford, Deputy Chief Librarian

    Email: j.hannaford@utoronto.ca

    Notes: Faculty members are requested to escalate any requests/inquiries on international agreements to these contacts cc’ing their Chair(s).
  • How to Use the Portal & Upload Information

    Please visit the International Portal on U of T Global and click on the International Agreements tab. If you are not able to access the portal, please contact international@utoronto.ca for assistance.

    The portal will provide you with a list of countries and associated institutions with which we have agreements (this includes current and expired agreements). To obtain a snapshot of all current and expired agreements, please scroll to the end of the screen and click on the export tab and use the filter/sort functions to identify the relevant active agreements. To obtain detailed information for an agreement with a partner institution, please click on the Details tab.

    Should the institution you’re looking for not be listed in the portal please scroll to the bottom of the screen and click on the Add tab to add the institution to the portal before uploading an MOU.

    Add New Institution: Key Fields

    1. Name: Full name of the Institution (some exceptions apply, only use acronyms where the institution is generally recognized by it e.g. CNRS for National Center for Scientific Research in France.)
    2. Region: Please select region from the drop down menu
    3. Country: Please select country from the drop down menu
    4. URL: Please provide the institution’s web link
    5. Notes: Succinctly include any pertinent information concerning the institution (E.g. Ivy League institution; or national research lab; Fortune 500 etc.

    If the institution you’re looking for is in the portal, please click on the Details tab beside institutional listing. When the institutional page opens up, please click on Add tab to add a new agreement. We do not upload most contractual agreements (some exceptions include student mobility agreements) to this portal.

    Add New Agreements: Key Fields

    • Type of Agreement: Only one of the 3 is to be checked:
      • LOI: To be checked for all LOIs
      • MOU: To be checked for all MOUs
      • Student Exchange Agreement: To be checked for all student exchange agreements
    • Start Date: Please use latter date of signing. However, if the agreement specifes a specific start date please use that.
    • End Date: Please identify the specified duration of the agreement (generally, 3 – 5 years) and the start date (i.e. which can be the latter date of signing or a specified start date in an agreement) to determine the end date. If there is a specified end date in the agreement, please use that.
    • Areas of Cooperation:
      • Research: For research-specific agreements
      • Academic Development: For academic development specifc agreements
      • Student Mobility: For student mobility (e.g. exchange) specific agreements
      • General: For all general agreements (i.e. general agreements are broad in scope) this is the only Area of Cooperation to be filled
      • Internship: For agreements focused on internships
      • Funding, IP: For Research, IP, Funding specifc agreements (e.g. Calls for proposals, general MOU focusing on research partnerships etc.)
      • Faculty/Staff Exchange: For agreements focused on faculty/staff exchange
    • Scope:
      • University-wide: This is to be checked, if the agreement is not specific to a faculty/division
      • Faculty/Department-wide: If the agreement is specifc to a faculty/department
    • Divisions: Please include the name of the divison/faculty if the agreement is specifc to faculty/department
    • Contact: Please list the name of the contact in the agreement.
    • Notes: Please try to include key details that may not have been captured in the fields above. E.g. if the agreement is focused on a “Dual Degree” program. It could be a key piece of information that would be helpful to include under notes.